NetClose - Task Steps
Steps or accounting procedures are guides to completing a task. They can include steps to complete the procedure and therefore task. They can be specific and attached to a single task, or general and attached to multiple tasks. These can be used as part of the audit trail to see how tasks are completed.
When assigned to a task, the accounting procedure steps will show on the task record. See our guide for setting up a close task to see how the accounting procedure is linked.
Step by Step
Import Option Standard practice is creating two CSV files. One will list each accounting procedure and its attributes. The second will list each step for each accounting procedure and its details. Both will be uploaded to NetSuite using the standard import function. This will be done at implementation. The following steps are meant as a guide for adding individual accounting procedures as needed and to explain the specific attributes. |
Navigate to NetClose > Setup > Accounting Procedure. Press New NetClose Accounting Procedure. Fill out the primary and procedure detail information as follows:
| Name | Description | Example |
|---|---|---|
| Name | Title for the accounting procedure. | Asset Creation |
| Procedure Owner | General employee level assigned to the procedure. | Accountant Staff |
| Revision # | Open field for the revision number on the procedure if applicable. | Blank |
| Effective Date | First date the procedure will apply and need to be followed. | 1/1/2022 |
| Effective Period | First period the procedure will apply and need to be followed | FY 2022: Q1: Jan 2022 |
| Purpose | Description of the purpose of the accounting procedure and any relevant information. | Identify any new assets and enter them into NetAsset. |
| Policy | Text field to enter any policy references and descriptions for the procedure. Generally filled out in relation to an audit trail. | Blank |
| Prerequisites | Text field for any prerequisites to be listed or explained. | Acquire all asset detail for the period from business teams. |
| Scope | Text field for detail on scope of the procedure. | Blank |
| References | Text field for any reference material to be listed. | Netgain Knowledgebase |
| Responsibilities | Text field for any responsibilities to be listed. | Blank |
| Procedure | Text field for overall procedure instructions. | See steps below. |
| Definitions | Text field for any relevant definitions. | Blank |
| Last Reviewed Date | Leave blank when setting up the accounting procedure. This field will autofill once approvals have happened. | Blank |
| Last Approver | Leave blank when setting up the accounting procedure. This field will autofill once approvals have happened. | Blank |
Steps Subtab
Steps are optional. There is not a limit to the number of steps that can be added to an accounting procedure. Descriptions and links from the steps will show on the accounting procedure record once they are created. Steps should be created for any actions necessary to complete the task.
To add steps to an accounting procedure, navigate to the Steps subtab. Press New NetClose Accounting Procedure Step to create a new step.
A new accounting procedure step record will open. Enter the details for the step as follows:
| Name | Description | Example |
|---|---|---|
| Accounting Procedure | Select the accounting procedure the step is linked to. | Asset Creation |
| Step Number | Enter a number for the step. This field can be whole numbers (1, 2, 3) or include decimals (1.1, 1.2, 1.3). | 1 |
| Step Description | Detailed description of how to complete the step. | Verify the additions for the period are accurate and complete. |
| Step Link | URL for a page within NetSuite or external site that assists in completion of the step. | URL link to the NetAsset Asset Balance Roll Forward Report in NetSuite |
| Owner | General employee level assigned to the procedure. | Staff Accountant |