NetClose - Creating an Amortization
Prerequisite
Before you create an amortization for the first time, you'll need to make sure your Amortization Types are set up in NetClose.
Step by Step
There are a few ways to create amortizations in NetClose.
- Mass CSV Upload (most common during go-live)
- Create from scratch
- Create from Transaction (most common after go-live)
Mass CSV Upload
During implementation you will be given an amortization template to upload all amortizations at once.
| Field Name | Required | Description |
| Amortization Name | Yes | Basic name of your amortization |
| Amortization Type | Yes | One of the amortization types you previously created in NetClose. Amortization journal entries use the GL accounts mapped to the type. |
| Capitalization Date | Yes | When the amortization was originally capitalized. |
| Start Date | Yes | Usually the same as the capitalization date. This is the date you want the system to start amortizing. |
| End Date | Yes | The end date of the amortization. |
| Term | Yes | The term in months of the amortization. |
| Currency | Yes | The currency used for the particular amortization. |
| Amount | Yes | Amount of the amortization. |
| Income Statement Account Override | No | The P&L account you want to link the amortization to if it is different than the P&L account on the amortization type mapping. |
| Clearing Account Override | No | The Clearing account you want to link the amortization to if it is different than the clearing account on the amortization type mapping. |
| Subsidiary | No | The subsidiary you want to link the amortization to (must be a subsidiary in Netsuite). |
| Location | No | The location you want to link the amortization to (must be a location in Netsuite). |
| Department | No | The department you want to link the amortization to. |
| Class | No | The class you want to link the amortization to. |
| Vendor | No | The vendor the amortization is running through if applicable (must be a vendor set up in Netsuite). |
| Description | No | A brief description of the amortization. |
| Source Transaction | No | A specific bill, journal entry, or invoice you want to tie to the amortization. |
| Parent Amortization | No | The parent amortization (if applicable). The parent amortization should be already set up or on the import list. |
| Flagged for Mass Update | No | When an amortization is flagged for mass update it can be easily filtered for using the"Flagged" filter on the Amortizations mass processing pages. |
CSV Upload
- Fill out the CVS template according to the instruction above.
- Navigate to Setup > Import/Export > Import CSV Records
- Select "Custom Record" as Import Type, "NetClose Amortization" as Record Type, choose the CSV file to import, then click "Next".
- Map the accounts correctly to complete the upload.
Create an Individual Amortization from Scratch
- Navigate to NetClose > Amortization > New Amortization
- Fill out the form using the descriptions for the fields above.
- Click Save.
Creating an Amortization from a Transaction
Creating an amortization directly from a transaction will most likely be more common than creating an amortization from scratch. This is so you can link the amortization directly to a bill, invoice, or journal entry. To create an amortization from a transaction, follow the instructions here:
Creating an Amortization from Transactions - Operation (netgain.tech)