NetCash Automation Rule Overview
Overview
NetCash is designed to streamline and automate the bank reconciliation process. To support this, it includes automation rules that match or create transactions without requiring manual intervention. NetCash offers three types of automation rules:
- GL-Matching - This rule type applies to transactions already recorded to cash. It uses defined criteria to match incoming bank transactions to existing general ledger entries. It is commonly used when third-party systems handle the booking of bill payments or customer payments in NetSuite.
- Cash Application - This rule type applies to open NetSuite transactions like Invoices and Vendor Bills. It uses defined criteria to match incoming bank transactions to existing open transactions. It then uses the NetCash Bank Transaction to create a Customer or Vendor Payment and applies that payment to the open Invoice or Bill.
- Create Transaction - This rule type applies to bank transactions that are not typically recorded through a bill or journal entry in advance (e.g., bank fees). The rule automatically creates the necessary bill or journal entry and matches it to the corresponding bank transaction.
- Create Transfers - This rule type is used for bank transfers, where cash moves between two bank accounts on the same day. It can automatically record the transfer and match the generated general ledger transactions to the corresponding bank transactions.
Note: NetCash will automatically unmatch transactions it created if the balance, account, or date is modified, depending on the context. For more information, refer to this article.
Automation Rule Order
Users can determine the order in which NetCash will execute their Automation Rules from the NetCash Automation Rules Page. On this page, all rules in the Active status will run in order from top to bottom. Rules can be reordered by clicking the Enable Adjust Order button, then dragging and dropping them to the desired order. Rules can only be reordered within the same rule type (Create Transaction, Create Transfer, GL Match, and Cash Application), and rules in the Inactive or Testing status can not be ordered above rules in the Active status.