NetAsset Suitelet Access
Overview
Suitelet access determines who can perform different actions in NetAsset. To limit access to the actions in the system to specific users, follow the steps listed below.
Note, the role "Administrator" and "NetAsset Administrator" should be selected for each action. If these are not selected, individuals who should have access may be limited in their use.
Prerequisites
Access to NetAsset > NetAsset Setup > System Setup.
Users must be assigned a role with permission to use import tools or update system features.
Step-by-Step Process
Navigate to the Suitelet Updater Tool
There are two paths to access the tool:Go to NetAsset > NetAsset Setup > System Setup, then select Import Tools > Bulk Suitelet Access Import Tool.
Alternatively, within the System Setup page, select the -Update All Suitelets- link under system features tab.
Select Roles for Update
Once on the tool page, a permissions interface will appear.Check the boxes for the roles that need updated Suitelet access.
Use Select All Roles or Uncheck All Roles for bulk role selection.
Select Suitelets for Access
Check the specific Suitelets you wish to assign to the selected roles.
Use Mark All or Unmark All to quickly modify selections.
Apply Updates
Click Update Deployments to process the changes.
The system will begin processing and display a success banner upon completion, indicating the number of Suitelets updated.
Use Permission Templates (Optional)
Select a predefined Permission Template to auto-fill permission checkboxes based on common configurations.
This helps avoid manual selection or using the bulk mark/unmark options.
Limitations/Things to Be Aware Of
Changes made are applied immediately upon clicking Update Deployments.
If a role or Suitelet is misconfigured, you will need to re-access the tool to correct assignments.
Templates are helpful but should be reviewed before applying to ensure they meet specific organizational requirements.
Restrict Feature Permissions
| Category | Description | Example |
| Approve Asset Transactions | Select users that will have the ability to approve asset transactions. Note: if auto approve has been selected, feature restriction will not apply. | Fixed Asset Accounting Manager |
| Build Up Assets (from CIP) | Select users with ability to build up assets from vendor bills linked to construction in process accounts. | Fixed Asset Specialist |
| Build Up Assets (from Clearing) | Select users with the ability to build-up an existing asset with assets coded to a clearing account on a vendor bill or JE. | Fixed Asset Specialist |
| Create Assets (from CIP) | Select users with the ability to build-up an existing construction in progress asset with assets coded to a construction in progress account on a vendor bill or JE. | Fixed Asset Specialist |
| Bulk Permissions Uploader Tool | Select users authorized to use the Uploader tool to assign permissions to specific NetSuite roles in bulk. | Accounting Mgr/Sys Admin |
| Create Assets (from Clearing) | Select users with the ability to create new asset from an item/expense coded to a clearing account (as designated on an asset type record) on a vendor bill or JE. | Fixed Asset Specialist |
| Create Project Assets | Select users with the ability to access the Create Assets from Project page. This page allows users to configure a search that groups results based on defined criteria and creates an asset record from the grouping. | Fixed Asset Specialist |
| Dispose Assets | Select users with ability to dispose assets. | Fixed Asset Specialist |
| FAM to NetAsset Cutover | Select users with the ability to transfer Asset Types and Records from the Netsuite FAM module to NetAsset. | Accounting Mgr/Sys Admin |
| Generate Depr. Schedule | Select users with the ability to mass generation or regeneration of depreciation schedules on assets with a status of Pending. | Fixed Asset Specialist |
| Mass Revaluation | Select users with the ability mass revalue assets. | Fixed Asset Specialist |
| NetAsset Global Setup | Select users with the ability to update the NetAsset global settings. | Accounting Mgr/Sys Admin |
| Process Go-Live Journals | Select users with the ability to process go-live journal entries. | Fixed Asset Specialist |
| Process Monthly Journals | Select users with the ability to process monthly journal entries. The following process applies for both new assets and establishing new balances as amortization on existing assets. | AP Clerk |
| Process Usage | Select users with the ability to process depreciation usage for assets. | Fixed Asset Specialist |
| Queue Additions | Select users with the ability to mass update assets with a current status of "Pending" to a status of "Ready to Capitalize" which allows the asset to book journals. | Fixed Asset Specialist |
| Revalue Assets | Select users with the ability to revaluate an in-service asset. | Fixed Asset Specialist |
| Single Asset Rewind | Select users with the ability to refresh a single asset to a specific period using the "Rewind" quick access button on the asset record. This refresh will delete all applicable journal entries. | Fixed Asset Specialist |
| Split Assets | Select users with the ability to split asset into multiple assets. | Fixed Asset Specialist |
| Suitelet Permissions | Select users with the ability to use the Suitelet Permissions Tool to quickly update this listing of NetAsset specific Suitelets. | Accounting Mgr/Sys Admin |
| Tax Methods | Select users with the ability to import tax depreciation methods directly into NetAsset through the Bulk Tax Depreciation Methods Import tool. | Fixed Asset Specialist |
| Tax Worksheet | Select users with the ability to access the Section 179 worksheet, which automatically calculates and allocates the Section 179 deduction across eligible assets. This offers greater flexibility in applying the deduction to assets placed in service during a given tax year. (Only needed if using the Tax Complete Add-On) | Fixed Asset Specialist |
| Time Machine | Select users with the ability to refresh assets to a specific period. This refresh will delete all applicable journal entries. | Accounting Mgr/Sys Admin |
| Transfer Assets | Select users with the ability to mass transfer assets into a different subsidiary, department, class, or location. | Fixed Asset Specialist |