NetLease - Auto-Eliminating Intercompany Transfer Setup

Overview

It can be a difficult process to troubleshoot issues with your auto-eliminating intercompany transfer setup. This page serves to walk you through the most commonly missed setup items.

Troubleshooting Step 1: Verify Intercompany Receivable/Payable Accounts 

Navigate to NetLease > NetLease Setup > Manage Lease Types and verify that the lease type has active accounts entered for both Intercompany Payable and Intercompany Receivable:

Troubleshooting Step 2: Verify Intercompany Vendors and Customers Exist

Next, initiate a hypothetical intercompany transfer and check the auto-eliminating nature of the intercompany payable/receivable accounts:

 If the accounts are auto-eliminating, you'll need to setup intercompany vendor and intercompany customers to facilitate the transfer. Valid intercompany vendor and intercompany customer options will appear in the correspondingly named fields on the Transfer leases page. If those fields do not have options, you'll need to follow these steps to get intercompany customers and vendors created:

  1. Navigate to Setup > Company > Enable Features and enable "Multi Subsidiary Customer"
  2. Navigate to Setup > Accounting > Intercompany Preferences and check the "Automatically Generate Representing Entities" checkbox
    1. This is the easiest way to maintain a complete list of intercompany

Once processing completes, you're all set to navigate back to the transfer page and initiate your transfer. Intercompany customers and vendors should now default in.

Troubleshooting Step 3: Verify Intercompany Vendors and Customers Have the Correct Subsidiaries

If you already have intercompany customers and vendors setup, it's possible you're still selecting the incorrect vendor/customer relationship when you go to perform the transfer. Verify that the selected intercompany vendor has the following subsidiary setup:

  • Primary Subsidiary: Transfer To Subsidiary
    • Can also be the root subsidiary if all subsidiaries are added on the vendor's subsidiary sublist
  • Represents Subsidiary: Transfer From Subsidiary 

And that the selected intercompany customer has this setup:

  • Primary Subsidiary: Transfer From Subsidiary
    • Can also be the root subsidiary if all subsidiaries are added on the customer's subsidiary sublist
  • Represents Subsidiary: Transfer To Subsidiary

Troubleshooting Step 4: Verify Intercompany Vendors and Customers Have the Correct Currencies

An additional check that may need to be performed if you're not auto-generating representing entities (see troubleshooting step 2 for details on this) is to verify that the representing entities can transact in the base currencies of the subsidiaries that they were setup for.

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