NetCash Roles and Permissions

OVERVIEW

The utilization of roles across organizations using NetSuite can vary significantly. NetCash is built to allow any desired user to access the system without the need to create or update custom roles by granting a new "NetCash Administrator" role.

Alternatively, specific permissions can be added to current user roles to configure various levels of NetCash system access. To grant a user access to the NetCash system, follow the below steps.

Creating and deleting journal entries through the NetCash application follows NetSuite's native journal entry transaction permissions. Only users who have permission to create transactions in NetSuite will be able to manually create NetSuite transactions from NetCash and only users who have permission to delete NetSuite transactions will be prompted to delete a journal entry when unmatching transactions from the Review Matches Page.

STEP BY STEP PROCESS: Set employee as "NetCash User" (Required)

Navigate to the desired employee record (Setup > Users & Roles > Manage Users)
On employee record select Edit
Under "NetCash" select "Full" for the NetCash User Type

If you are adding users in mass, the NetCash Roles and Permissions Input Template NetCash Users tab can be used to gather user information.

STEP BY STEP PROCESS: Grant access to NetCash Administrator role (Optional)

If the individual is not already an administrator, under “Access” add permission “NetCash Administrator”

Select Save

If you are adding users in mass, the NetCash Roles and Permissions Input Template NetCash Users tab can be used to gather user information.

STEP BY STEP PROCESS: Modify existing or create custom role (Optional)

Access to NetCash is determined by adding permissions to access the underlying records. For each page listed below, see the required record and permission level to view or take action on the page.

Reminder: All users must be a "NetCash User" as described above to view any of the pages listed below.

If you are modifying roles in mass, the NetCash Roles and Permissions Input Template Granular Permissions tab can be used to gather role information.

Page	Record required	Permission required to view page	Permission required to take action
Dashboard	None
Auto match	NetCash Bank Match Item	View	Create, Edit or Full
Manual Match	NetCash Bank Match Item	View	Create, Edit or Full
Review Matches	NetCash Bank Match Item	View	Edit or Full
Reconcile	NetCash Reconciliation	View	Create Reconciliation: Create, Edit or Full Approve Reconciliation: Edit or Full
Reports	None
Reconciliations Report	NetCash Reconciliation	View
Automation Groups	NetCash Bank Automation Rule Group	View	Create, Edit or Full
Automation Rules	NetCash Bank Automation Rule	View	Create, Edit or Full
Transfer Preview	NetCash Bank Automation Rule	View
Bank Connect	NetCash Bank Institution	View	Create, Edit or Full
Bank Accounts	NetCash Bank Account	View	Create, Edit or Full
Go Live	NetCash Bank Account	View	Create, Edit or Full
Import Bank Transactions	NetCash Import	View	Create, Edit or Full
Import Bank Transactions Templates	NetCash Import Template	View	Create, Edit or Full
NetCash System Setup	NetCash Global Settings	View	Create, Edit or Full

Once the appropriate permissions have been determined for each role, they can be added by following the below steps:

Navigate to NetCash > Setup > System Setup
Navigate to the Import Tools tab and select "Tool Link" under the Bulk Custom Role Permission Import
Select the desired roles and permission level
1. Note, the permission can be set by a template or by updating the permission levels individually
Once the desired permission levels are set, select "Update Roles"
Once the roles have updated the following banner will appear
Repeat the process for as many different permission levels as desired

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