NetLoan - Loan Bill Document Number Override Setup

Overview

This article explains how to set up the "Loan Bill Document Number Override" field which allows users to override the Bill Document Number for invoices and bills generated by NetLoan. The document number on invoices is captured in the "Invoice #" field, and the "Reference No." for bills.  

Navigation

  • Navigate to the NetLoan System Setup page. NetLoan > NetLoan Setup > System Setup



  • Make sure you are viewing the "General" tab. The "Loan Bill Document Number Override" field will be located under the "Transaction Settings" section.



STEP BY STEP PROCESS

  • First, identify a naming convention you would like to use as an identifier for your bills and invoices. Note, this should be unique for each individual bill and invoice. The identifiers can be comprised of the following:
    1. Static text such as "NetLoan" or "Loan"
    2. A dynamic field found on the NetLoan Schedule Line record such as the "Period End Date" or the "Amount" fields
    3. A dynamic field on the NetLoan Loan record such as the Loan Id
    4. A dynamic field on the NetLoan Payment record such as teh "Efective Date" of the payment

  • Once you have identified a unique naming convention you will need to gather the field Ids for all dynamic fields from the above mentioned records.The field Ids can be copied by clicking on the field label to open the Field Help and clicking the "Copy Field Id" button.

  • Enter the your naming convention into the "Loan Bill Document Number Override" field:
    1. Enter any static text as plain text
    2. Enter dynamic fields as the record prefix and the previously gathered field Id enveloped by {} curly brackets (example: {prefix.fieldId}). Below is a list of the prefixes that should be used for each record:
      • NetLoan Loan: No prefix needed (example: {fieldId})
      • NetLoan Schedule Line: Use the "custrecord_da_lse_loan." prefix (example: {custrecord_da_lse_loan.fieldId}
      • NetLoan Payment: NetLoan Payment record fields are only used when the equivalent NetLoan Schedule Line field is not available in scenarios when bills are generated directly from NetLoan Payments records without first generating a NetLoan Schedule Line record.


  • Click the "Save" button at the top or bottom of the page.
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