NetClose - Amortization Time Machine

Overview

The Amortization Time Machine allows users to rewind NetClose amortizations to a previous period in order to undo processed journal entries. By default, the Time Machine permanently deletes all journal entries associated with the selected amortization lines. Alternatively, the Untag Entries toggle can be enabled to detach a rejected or voided journal entry from its schedule line, resetting the line for reprocessing without removing the journal from NetSuite. This option is useful when a journal has already been rejected or voided and the goal is to correct the schedule line while preserving the journal history. 

Prerequisites

The following permissions are required to use the Amortization Time Machine:

• Full permissions for the native NetSuite journal entry permission
• Full permissions for the NetClose Amortization custom record
• Full permissions for the NetClose Amortization Schedule Line custom record

Walkthrough

The walkthrough below outlines the steps for using the Time Machine. 

Click here to view the walkthrough in full screen. 

Step-by-Step Process

1. Navigate to NetClose > Amortizations > Time Machine.
2. Use the available filters to locate the amortization records to be rewound. You can toggle filters on/off via Preferences in the top right corner. The Search filter supports free-form text, allowing amortizations to be found by name or other identifying details. View full size  
3. In the Options section, select a value for From Period:
   • Select - Full Rewind - to reset the amortization to its original Pending status, prior to the creation of any journal entries.
   • Select a specific period to rewind the amortization to the beginning of that period. View full size
4. If performing a Full Rewind, the following additional options are available:
   • Regenerate Schedules — Regenerates the amortization schedule after the rewind is complete. Available for Full Rewind only. View full size
   • Delete Amortizations — Permanently deletes the amortization record in addition to its journal entries. Available for Full Rewind with the Delete Journals mode only. View full size
5. Select the desired behavior using the Untag Entries toggle:
   • Toggled off — The Time Machine will permanently delete all journal entries associated with the selected amortization lines. This is the default behavior and is appropriate when the journal entries should be fully removed.
   • Toggled on — The Time Machine will detach the journal entry reference from the schedule line and reset the line to an unprocessed state, without deleting the journal from NetSuite. The system will only untag journal entries that have been rejected or voided. Use this option when a journal has already been rejected or voided and the goal is to reset the schedule line for reprocessing while preserving the journal history.
     View full size
6. Mark the checkbox next to each amortization to be processed. View full size
7. Select Submit to proceed.
8. A warning dialog will appear requiring the user to type CONFIRM before the operation executes. Before confirming, verify that:
   • The correct amortizations are selected.
   • All affected periods are open.
   • If Untag Entries is toggled off: the associated journal entries are approved for permanent deletion.
   • If Untag Entries is toggled on: the associated journal entries have been rejected or voided in NetSuite.
9. Enter CONFIRM and click OK to proceed. View full size
10. The system will automatically refresh the page until the status updates to Complete. A list of processed amortizations will appear at the bottom of the page, indicating success or any errors encountered per line. View full size
11. Select an amortization from the results list to view the updated amortization record.