NetClose - Flux Preparers and Reviewers

Overview

When the Flux Approvals Global Setting is enabled, users can configure Preparers and Reviewers for Flux Analysis records through multiple methods. Preparers and Reviewers can be configured at the Scenario, Account, or Account and Subsidiary level. 

Scenario Level

The Preparer and Reviewer(s) can be configured at the Flux Scenario Level. When the Preparer and/or Reviewer(s) are populated on the Generate Flux Scenario page, then the same Preparer and Reviewer(s)  will be used for every Flux Analysis record that is created for the scenario. 

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Account Level

The Preparer and Reviewer(s) can be configured at the General Ledger Account level. This can be configured in two different ways. When NetClose is installed, users can add the NetClose Flux Preparer and NetClose Flux Reviewer using the fields on each Chart of Account Record in NetSuite. 

Alternatively, the Preparer and Reviewer(s) can be configured from the Setup Flux Analysis Page, which can be located by navigating to NetClose > Setup > Enable Flux Analysis Accounts from the NetSuite Center Tab. On this page, users can double-click on the Preparer and Reviewer columns for each General Ledger Account and select the Preparer and Reviewer(s) that should be used when a Flux Analysis Record is generated for that account. 

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Account and Subsidiary Level

Finally, a Preparer and Reviewer(s)  can be configured at the Account and Subsidiary level. This allows a company to have a different Preparer and Reviewer(s)  for the same General Ledger Account based on the Subsidiary that the Flux Analysis Record is created for. This is also configured from the Setup Flux Accounts page. To specify the Subsidiary you want to configure click on the Pencil Icon on the far right column of the Setup Flux Accounts table. This will open a window (shown below) where users can add specific mapping of Preparer and Reviewer(s) for each subsidiary.  View full size

When the Account Flux Mapping is configured, when a Flux Analysis Scenario is created, any Account that has Subsidiary Mapping will use those specific Preparer and Reviewer(s). If there are Subsidiaries that do not have specific mapping, then those Subsidiaries will use the Preparer and Reviewer(s) from the Chart of Accounts record, which is also found on the face of the Setup Flux Accounts table. 

Hierarchy

NetClose will determine the Preparer and Reviewer(s) that should be used in the following order. 

1. If the Preparer and Reviewer(s) are populated on the Generate Flux Scenario Page, this will supersede any Account or Account and Subsidiary level mapping.
2. If the Account and Subsidiary level mapping is configured, then this will supersede any Account-level mapping.
3. If there is no Preparer and Reviewer(s) on the Generate Flux Scenario Page and no Account and Subsidiary level mapping, then the Account-level Preparer and Reviewer(s) will be used.

Importing Preparers and Reviewers

The Account-level Preparer and Reviewer(s) can be configured using a CSV import of the NetClose Flux Analysis Preparer and NetClose Flux Analysis Reviewer fields of the Chart of Accounts record.

The Account and Subsidiary level Preparer and Reviewer(s) can be configured using a CSV import of the NetClose Flux Account Mapping Custom Record Type.